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Terms & Conditions
Following are the Terms & Conditions and related Admission Policies for Southern Kota.

Description

  • The Company – Southern Kota Private Limited
  • The Institute- Southern Kota including all branches and centres
  • The Student- Students enrolled at Southern Kota Private Limited
  • Parent- All biological parents, any person who is not a biological parent but has parental responsibility for the child irrespective of the relationship with the child.
  • Guardian-a person who has been appointed by the Court of Law to take care of a minor child personally and/or manage the child’s affairs.
  • Agent- Any person duly authorized as an agent in writing by the Parent or guardian.
  • Branch – Centers owned and controlled by Southern Kota Private Limited.
  • Centre – Centers owned and controlled by Franchisees of Southern Kota Private Limited.
  • Appropriate Branch – Appropriate Branch with respect to each student shall mean the Branch opted by or allotted to the student.

Important Information

  • Please read these conditions carefully as they shall form part of the contract between the Parent and the Southern Kota Private Limited in case of Branches & with Franchise company in case of Centers.
  • It is important that you make sure that you have read and understood all of these conditions and confirm that you accept these conditions when you sign the Admission Form.
  • Further by admitting/enrolling your ward at the Institute and by paying the requisite fees, you explicitly acknowledge that you have gone through the terms and conditions relating to admission to the institute (also available at the institute’s website at https://www.southernkota.com/terms-and-conditions) and agree to abide and be bound by it.
  • Any deficiency in the admission process cannot be pleaded as an excuse for not abiding by the terms and conditions relating to admission / payment of fees / refund / usage of student name by the institute etc.

Application and Enrollment/ Admission

  • To enroll at the Institute, the application form must be completed, signed by the student and Parent/guardian/duly appointed agent and submitted along with the Photocopy of self-attested mark-sheet of Class VIII / IX / X / XII and a recent passport size colour photograph affixed on the admission form.
  • Incomplete forms shall be rejected and no claims shall be entertained in that respect.

Payment of Fees

  • The fees can be paid either in lump sum or in installments (E.M.I facility is available on select Credit Cards only and interest rates will be applicable as per bank rules and subject to change as per bank norms).
  • Provided however that in case of payment through E.M.I, the 1st installment should be paid before the commencement of class and the remaining installments are to be paid by A/C payee Post Dated Local Cheques at the time of admission itself. An additional concession of 5% on Tuition Fee Component of Long Term Courses (i.e. Two Year, Three Year & Four Year Integrated Courses) shall be granted for payment of lump sum fee of one year. However no lump sum concession benefit is available on Registration Fee, Administration Fee, Study Material & Tests Fee.
  • All payment of fee for Long Term as well as Short Term Courses, including ancillary charges like Transport fee should be paid through any of the below listed payment modes only: i. Cheque ii. Demand Draft (Hereinafter “DD”), iii. Net banking (RTGS / NEFT), or iv. Swipe Card (Debit/Credit)
  • No Cash payment shall be accepted towards Course Fee excluding Registration Fee & Admission Fee at the Branches / Centers. However ‘CASH’ payments shall be accepted towards fees for SKAT (Southern Kota Aptitude Test) and charges for Library Card Issue/Re-issue, Course/Center Transfer, Stream Change, Fines, ID Card Re-Issue, Cheque Bounce, School Bag Re-Issue, Book Re-Issue or any other such miscellaneous charges ONLY. However such payments shall be accepted only at the Appropriate branch / center.
  • Payments shall be accepted at the fee Counters of appropriate branch / centre between 10:00 A.M. – 6:00 P.M. on Weekdays (except Tuesday) and between 9:00 A.M. – 5:00P.M. on Sundays.

Course/ Section Change

  • If a student wishes to change course steam (From Medical to Engineering or Vice-versa)/section he/she may be allowed to do so with the permission of the Center Head and subject to the following:
  • Parent /legal guardian must submit a written application for change of course / stream addressed to the Center Head.
  • Pay Course/stream change fee of Rs.1000/-, where such change is from a course with higher fee to a course with lower fee, no refund of difference in the fee shall be made. However, where the change is from a course with lower fee to a course with higher fee, the student shall be liable to pay the difference.
  • If any student wishes to change from one section/batch to another, he/she may be allowed to so with the permission of Center Head and subject to the following conditions:
  • a) Parent/ legal guardian must submit a written application for change of section/batch addressed to the Center Head;
  • b) Pay section/Batch change fee of Rs.500/-.Such change cannot be claimed and or demanded as a matter of right and shall be subject to availability of seats. The decision of the Center Head in this regard shall be final and binding.

Withdrawal

  • An application for withdrawal of admission and refund shall be made in writing, to the appropriate branch / center, either by submitting hard copies or through e-mail along with bank details and a cancelled cheque in order to process refund directly into their account.
  • Those who wish to receive the refund through online transfer, shall submit a duly filled online remittance form, available at the appropriate branch / center.
  • In case of submission of hard copy of application for withdrawal and refund, parents must insist for a receipt from the front office of the appropriate branch / center.

Refund Policy

  • NON – REFUNDABLE FEE: Registration Fee, Administration Fee, Study Material and Test Fees are NOT refundable under any circumstances whatsoever.
  • NON – REFUNDABLE SCHOLARSHIP: Scholarship provided by the company to the student is NOT refundable under any circumstances whatsoever.
  • NON – REFUNDABLE SHORT TERM COURSE FEE: Short Term Classroom Course Fee is NOT refundable under any circumstances whatsoever. Any course with a duration of less than 60 days is considered as Short Term course.
  • REFUNDABLE FEE FOR ANY COURSE OTHER THAN SHORT TERM CLASSROOM COURSE: Depending upon the time of the session during which an application for withdrawal is received by the appropriate branch / center, the student/parent/guardian shall be entitled to refund under various heads, in the following manner:
Southern Kota Fee Structure
Fee Structure - Click To Enlarge

Students’ Conduct

  • ID Cards: Each student shall be issued an identity card latest before their first class. The entry to classes/appropriate branch / center shall be only with Identity Cards. In case, a student has not received the ID Card and classes have started, he/she must bring fee receipt copy with him/her for entry to the appropriate branch / center for classes.
  • Late Arrival: A student arriving 10 minutes after the start of classes/tests shall not be allowed to enter the classroom/examination room.
  • Absenteeism: Any study material given during the classes or otherwise, shall not be given to those students, who are absent without prior application request from the parents/guardians. No request / personal appointments in this regard shall be entertained.
  • If a student is absent or misses a test, he / she can collect his / her question paper from the appropriate branch / center within 10 days from the date of the test, beyond which no requests in this regard shall be entertained.
  • If any student remains absent for more than 10 days consecutively without any prior written application, he/she shall not be allowed to attend / join classes and shall not be given any test paper(s). He/she shall be deemed to have been expelled from the Institute. No separate intimation will be sent to the parents in this regard. No fee or part of the fee paid/ en-cashed shall be refunded in such cases. The decision of the Managing Director & Center Head of the Company in this regard will be final and binding on the students & parents.
  • Sincerity and Discipline: All students enrolled with the Institute are expected to work hard regularly. Students, after qualifying Admission cum Scholarship Test and taking admission at any the Institute shall be bound by the rules and regulations of the appropriate branch/ center in all matters whatsoever, including the applicable fee & fee schemes applicable at the branch / center.
  • The institute reserves the right to dis-continue/rusticate a student from the enrolled course, in case any of the student is found to be misconducting, using foul language or threat over phone, email or in- person towards the institute/company or any of the staff members of the branch/ center or corporate. In case of any grievance or dis-satisfaction, the concern should be raised with respective authority at the branch/ center or through writing.
  • The institute is responsible for providing qualified teaching and admin staff to all its students for the course. In case of exit or movement of any teacher or faculty at any branch/ center, the student is not permitted or allowed to create any discord or hooliganism at the branch/ center. Proper grievance should be registered with the competent authority, which will be resolved as soon as possible.

Parents’/ Guardians’ Conduct

  • It is the responsibility of the parents to submit the fee of their ward in time as per schedule given in the prospectus. They should not expect reminders and calls from the center.
  • The parents can meet the Center-In-charge of the appropriate center for any enquiry about their ward’s progress or any other problem concerning their ward with prior appointment only.
  • Any change of Permanent / Correspondence Address, Mobile No. (student & parent) & e-mail ID should be notified in writing to the appropriate center within 10 days of such change.
  • It is compulsory/mandatory to provide complete and correct e-mail I.D. / Mobile No. of the Student / Parents / Guardian. The result of tests or any other information of the institute will be sent to the student by SMS and on his / her e-mail I.D. Institute shall not be responsible for the non receipt of any information regarding result or anything else owing to non- supply or supply of incorrect information in the Admission Form at the time of admission in this regard.
  • The institute reserves the right to dis-continue/rusticate a student from the enrolled course, in case any of the parent/guardian is found to be misconducting, using foul language or threat over phone, email or in person towards the institute/company or any of the staff members of the branch/ center or corporate. In case of any grievance or dis-satisfaction, the concern should be raised with respective authority at the branch/ center or through writing.
  • The institute is responsible for providing competent teaching and admin staff to all its students for the course. In case of exit or movement of any teacher or faculty at any branch/ center, the parent/guardian is not permitted or allowed to create any discord or hooliganism at the branch/ center. Proper grievance should be registered with the competent authority, which will be resolved as soon as possible.

Grounds of Exclusion/ Dismissal

  • In case, the teachers feel that any student is not working hard, creating indiscipline, bullying students or teachers or staff at branch / center or using unfair means in the Institute or the bus, is irregular, does not respond properly, posting or spreading wrong & negative messages / communication over social media and/or messaging platforms, then he/she may be expelled from the Institute. The decision of the branch / center in this regard shall be final and binding upon the student/parent. No fee or part of the fee will be refunded in such cases.
  • If any student is caught employing unfair means during the SKAT (Southern KOTA Aptitude Test) and/or in any of the routine Fortnightly/ Term tests, he/she is liable for immediate removal from the examination hall, and no refund of SKAT or Course fee paid shall be made.
  • If any student is found misusing the identity card, he/she will be rusticated from the Institute.
  • In case if any parents/guardians misbehave with any staff member of the Institute, his/her ward can be rusticated from the Institute and no claim of refund of such student will be entertained. The decision of the Managing Director of the Company & Center Head shall be final and binding on the student and parents / guardian.

Penalties & Fines

  • Once the name of a student is struck-off due to non-payment of fee by the end of the month of due installment date / month, the student shall be liable to pay INR 300 for re-admission.
  • If the tuition fee is not paid in lump sum, submission of post dated Cheques, is mandatory. In case, post dated cheques are not submitted or are dishonored then a late fee of INR 50 per day shall be charged on the installment due over and above cheque dishonor charges. However, installment which the installment gets due after which the name of student will be will be accepted with late fee only till the end of the month in stuck off.
  • If the Identity Card of a student is lost/misplaced/damaged, a duplicate ID card shall be issued by the appropriate branch / center against payment of INR 150.
  • If any cheque is dishonored for any reason whatsoever, a fine of INR 300 shall be charged separately from the student along with the fee installment.
  • If the study material provided to the student is lost/ misplaced/ damaged, a duplicate set of the book(s) can be obtained from the appropriate branch / center against the payment of INR 200 per book.
  • If the bag provided to the student is lost/ misplaced/ damaged, a new bag can be obtained from the appropriate branch/ center against the payment of INR 500.

Misprint & Defective Lessons

  • All lessons are checked thoroughly to rectify errors before it goes for printing.
  • However, considering the large number of pages involved, some misprints or errors may occur. In case you notice it, please inform the center head.
  • Please check all the booklets and pages carefully.
  • Blank or missing pages in the lesson must be brought to the notice of the center head within 5 days of receiving the study material.

Personal Property

  • No student is allowed to carry Mobile Phone/ iPad/ Tablets/ Laptops in the class or during tests
  • In case, he/ she carries mobile phone in the classes or tests, the same should be in switched off mode.
  • The Company and/or Centers shall not be held responsible for any loss/ theft of mobile phone or any other personal device that the student carries to the Institute.

Seating Arrangements for Parents

  • The Company and/ or Centers shall not be responsible for providing seating arrangement/ waiting areas to the parents who wish to wait while the classes and/ or tests of their wards are in progress.

Bulk Messages

  • The Institute may contact from time-to-time to the parents/ students/ guardians through SMS, WhatsApp, email and call to give notifications on various important updates. Therefore, the students / parents / guardians hold the Institute not liable for any liabilities including financial penalties, damages, expenses in case the student / parent / guardian’s mobile number is registered with Do not Disturb (DND) or National Do Not Call (NDNC) Registry database and undertakes and represents not to bring lodge any claims against the Institute in this Regard.

Publicity

  • The Company reserves the right to use the single / group photograph(s) and name of the student for publicity in all kinds of media, if the student secures position / rank or succeeds in any Foundations / Medical / Engineering Entrance Exams in India or any test at international level at any time.
  • In addition to photography, the Company also reserves the right to record video-audio testimonial of the student & parent for the purpose of referencing or promotion, as required by the company at any stage during and/or after the completion of the course for the purpose of publicity in all kinds of media. No separate permission will be taken from parents / students for the same.

Reservation of Rights

  • The Institute reserves its right to make any alteration in its programs/ venue/ timing and days of classes without any prior notice to anybody. The decision of the Managing Director of the Company & Center Head will be final and binding on the students & parents.
  • The Examination Center of any place can be changed as per the requirement / need of the Institute without any prior notice to the students/ parents.

Limitation of Liability

  • Eligibility: (a) It is for the students themselves to ascertain whether he/she is eligible for a particular examination or not. The Company and/or the Centers shall not be held liable in the event a student’s admission form cannot be forwarded or is rejected by the examining body on any ground whatsoever. Such a student cannot claim a refund of the whole or any part of the fee he/she has paid to the Institute. (b) It shall be the sole responsibility of the students to procure and forward duly filled and completed entrance exam admission application forms to the concerned examining bodies. The Institute owe no duty in this regard and shall not be held responsible for any failure on the part of the student in this regard.
  • Force Majeure: The Company and/or Centers shall not be held liable for any loss and/or damage of life or property due to any mishap and/or accident at such branch / center due to causes beyond the control of such the Company or Centers, in the nature of any natural calamity viz. earthquake, floods, fire, electric short circuit etc.
  • Consequences upon willful violation of rules by student: The Company and/or Centers shall not be held liable for any loss and/or damage of life or property due to any mishap and/or accident at any branch/ center arising out of willful violation by the students, of express rules, censures and warnings issued by the Institute.
  • GST & other Taxes: (a) In case any additional GST or any kind of indirect tax is levied by the Govt. or as per any law, on any type of scholarship/concession given to the student at the time of admission or during the progress of the course, then, the same will be charged/recovered from the student / parents from the date of enforcement of the act by the government. (b) In case, the Central Govt. levies any kind of indirect tax or increases the existing GST of 18%, then, the additional liability will be payable by the student/parent from the date of enforcement of the act by the student/parent from the date of enforcement of the act by the government. In case of non-payment, the same shall be recovered from student via debit from their security deposit. Moreover, any fee due or pending payments or penalties due towards the Institute shall also be debited from the security deposit amount.

Disclaimer

  • If at any point there is a change in policy of the govt/ conducting body regarding the pattern of entrance/competitive exams the institute will immediately update/ modify the course contents, assignments, reschedule the days and timings as per the need to meet the requirements of the new pattern of exam.

Dispute Resolution

  • For Any grievances, you may mail us at [email protected] These emails are under direct access of the Managing Director. Alternatively you may submit your written complaint at the concerned branch/ center during office hours.
  • Office timings : 9 am to 7.00 pm (All days except Tuesday)
  • Where such grievances are not addressed to your satisfaction or In case, any dispute or difference arises between you and the Institute regarding the interpretation of these terms and conditions, non-payment of any claim or any dispute arising out of or in pursuant to these terms and conditions, the same shall be referred to sole Arbitrator who shall be appointed by the Managing Director of Southern KOTA Private Limited. The proceedings shall be conducted at Chennai under the provisions of Arbitration & Conciliation Act and the Courts at Chennai only shall have the jurisdiction over the matter and/or for enforcement as the case may be. If an Arbitrator to whom the matter is referred refuses to act or for any reason, does not enter the reference or after entering into the reference proceedings are abandoned or kept in abeyance or not proceeded with, it shall be lawful for the Managing Director of Southern Kota Private Limited to appoint another person to act as Arbitrator in the manner aforesaid. Such person shall be entitled to proceed with reference from the stage at which was left by his predecessor, if both the parties consent to this effect, failing which the new Arbitrator will be entitled to proceed denovo. The court in the city where Center / Branch of Southern Kota is located will have jurisdiction over the matter and / or for enforcement as the case may be.
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This document was last updated on 4th March 2020.